Case Study: Implementation Of Document Automation In International Law Firm

Name: Kinstellar
Website: www.kinstellar.com
Industry: Legal services
Size: 200+ lawyers
Offices: 11 countries

 

 

 

Key Improvements

Automated Documents

%

Drafting time saved

Document-Automated Offices

Background

Kinstellar is a leading independent law firm in Emerging Europe, Turkey and Central Asia, with offices in Almaty and Nur-Sultan (Kazakhstan), Belgrade (Serbia), Bratislava (Slovakia), Bucharest (Romania), Budapest (Hungary), Istanbul (Turkey), Kyiv (Ukraine), Prague (the Czech Republic), Sofia (Bulgaria) and Tashkent (Uzbekistan).

Key Facts:

  • 11 offices
  • 200+ lawyers
  • 6,500+ matters
  • 10 years

This case study was presented at KM Summit 2019 in London.

“We preferred Legito to other document assembly systems we had tested because Legito allows us to automate documents without coding and programming.​”

Petr Mestanek

Head of Know-how, Kinstellar

Challenges

  • 11 offices
  • Only two offices with more than 40 lawyers
  • Relatively small volume of documents produced
  • No resources that could be dedicated solely to document automation
  • How to make the initiative profitable

Evaluation

  • We (Kinstellar) have tested two document automation software solutions for three months
  • The testing group had three people – Almaty (Counsel), Bucharest (Know-how lawyer), Prague (Head of Know-how)
  • Automated two pledge agreements using each of the products

Criteria:

  • Price – licence, consultancy
  • Ease of use for author and user – learning curve
  • Can author automate templates without coding knowledge
  • Time needed to automate simple / complex documents
  • Quality of training by the provider
  • Further training needed post trial period
  • Would customization be required before launch
  • Costs / time required for customization
  • Quality of Customer Services
  • Advanced features
  • Reputation of the provider
  • Speed of the software
  • Installation
  • Ease of exit
  • Security
  • Planned developments of the product

Onboarding

  • At the time when we started implementing Legito, there wasn’t the online Power User Traning Course. For that reason, we organized a 2-day intensive workshop for our workspace administrators and creators of automated templates.
  • First, we automated Engagement letter for the Prague office in two language versions: English and Czech. Afterwards, we use English version of the Engagement letter as an example for automation of Engagement letters in other offices.

  • At the same time, we started with automation of a complex set of security documents for bank transactions, consisting mainly from Pledge Agreements.

Results

  • Automated set of security document allows our Prague office to produce documents for each transaction 10x faster.
  • Altogether, our lawyers published 29 automated templates so far. A lot of them are inter-connected (settings and data inserted to one document affects other documents).
  • As an international law firm operating in a region with many different languages, we frequently use “automatic translations” and “bilingual documents” features of Legito, saving us even more time when drafting documents.

Start Automating Now

Supporting Lawyers through Tech: Interview with Roman Kaczynski

Supporting Lawyers via Tech: Interview with Roman KaczynskiAbout Roman Roman Kaczynski is a bilingual and bicultural French-Polish lawyer. His knowledge of the French and Polish legal systems allows him to analyze the needs and challenges of lawyers in both countries...

Facilitating Law to People Through Tech Tools: An Interview with Andres Felipe Laserna

Facilitating Law to People: An Interview with Andres Felipe LasernaAbout Andres Andres Felipe Laserna is a lawyer, an entrepreneur and a Legal Tech fan. He's currently performing as Partner and Director of Innovation and Technology at L&B Tech, devoted to bringing...

Case Study: Automation Of Legal Ops in Fast Growing Global Company

Name: ScaleFocus Website: https://www.scalefocus.com Industry: Information Technology Employees: 1000+ specialists Legal Ops: 3 lawyers       Key Improvements Drafting time savedMistakes per document Speed-up contracting process Document-Automated...

Legal Ops Automation: Interview with Teodora Bobcheva

Legal Ops Automation: Interview with Teodora BobchevaAbout Teodora Teodora Bobcheva is an attorney-at-law for with more than 7 year experience. She started in a law firm as an intern at the beginning of her second year at university, in 2006.As she points out, she had...

Women of Legal Tech: Interview with Kamile Kliukiene

Women of Legal Tech: Interview with Kamile KliukieneAbout Kamile Kamile is a lawyer and for the past 4 years she’s been building her legal tech knowledge by participating in robotics, blockchain, and AI projects. Kamile started with e-signature implementation and ‘3...

Interview with Petra Arends-Paltzer: Swiss Legal Tech 2018

Dr. iur. Petra Arends-Paltzer is an experienced banker and lawyer. In cooperation with leading Legal & Tax-Reg + FinTech companies, Legal Design Thinker, and Digital Marketers, she offers a comprehensive service to law firms and asset managers to implement new...

Meet Robert Lankester, Legal Engineer in the UK

Rob is the Founder and Director of RLegal Engineering Ltd, a specialist document automation consultancy; providing the automation of documents and advice on project implementation to large law firms and in-house legal departments. Rob was responsible for the global...

Start Automating Now